Bylaws for the Cincinnati Scale Modelers Club
This organization shall be known as Cincinnati Scale Modelers, referred to as 'the club' throughout the remainder of this document.
Section 1: Policies
The policies of 'the club' are to be established and enforced by the Executive Board of the 'the club' and 'the club' general membership.
Section 2: Objectives
The objectives of 'the club' shall be to encourage full participation in the improvement of modeling skills with the use of clinics, contests, exhibits, lectures, historical research and other worthy means and to regulate membership; including the raising, use and investment by lawful means, of money to support the activities of 'the club', provided none of the income of 'the club' is to be the private profit of any of it's members.
Section 3: Charters
'The club' may choose to become, or continue as, a charter member of the International Plastic Modelers Society/USA, hereinafter referred to as IPMS, by vote of 'the club' membership. If 'the club' membership chooses to be an IPMS chapter, 'the club' must abide by all of the IPMS rules and policies, and 'the club' chapter point of contact shall be the current 'club' president or a person voted in that position by the membership.
Section 4: Membership Eligibility
Membership to 'the club' is open to all persons regardless of race, sex, ethnic origin, religion or age, so far as the person requesting membership abides by the guidelines, policies and objectives, at the approval of the Executive Board, covered by these bylaws or special rules of procedure adopted by 'the club.'
Section 5: Classification of Members
Membership will be designated according to the class that best defines the applicant requesting membership to 'the club'.
Adult Membership in 'the club' is available to anyone 18 years of age or older who pays the yearly dues designated by 'the club' Executive Board, and is in good standing with regard to section 4 of these bylaws. Adult membership entitles such person to 'the clubs' newsletter, membership cards and participation in 'the club' sponsored contests, clinics, exhibits, lectures or other 'club' activities, with the right to vote for 'the club' Executive Board officers.
Youth Membership in 'the club' is available to anyone under 18 years of age who pays the yearly dues designated by the Executive Board, and is in good standing with regard to section 4 of these bylaws. Youth Membership entitles such person to 'the clubs' newsletter, membership cards and participation in 'the clubs' sponsored contests, clinics, exhibits, lectures or other 'club' activities, with the right to vote under the direct supervision of their parent or legal guardian, for 'the club' Executive Board officers.
Section 6: Admission procedure for new members
Applicants for membership shall submit the information required for 'the clubs' roster and pay the yearly dues as designated by the Executive Board, required for type membership.
Section 7: Renewal of Membership
Renewal of membership shall follow the same procedure as found in section 6, no later than one month after expiration of membership. Normal membership is from 01 January to 31 December.
Section 8: Executive Board Positions
The Executive Board shall consist of the following elected officers from the body of membership, voted on by the general membership of 'the club'. President, Vice President, Treasurer, Chapter Contact, and the following appointed position/s selected by the elected President: Newsletter Editor, Web Master (if applicable), and Contest Chairman.
Section 9: Qualification for Executive Board Positions
In order for an 'club' member to be considered for election to an Executive Board office or appointed to a position they must meet the following criteria:
A: Has been a member of 'the club' for no less than 1 year.
B: Is a current adult member in good standings of both 'the club' and IPMS/USA.
Section 10: Eligibility to Vote
All 'club' members in good standing are eligible to vote.
Section 11: Nomination of Candidates
The candidates for 'the clubs' Executive Board officers, specifically President, Vice President, and Treasurer, shall be nominated by any 'club' adult member via nominations from the floor in the annual nomination meeting.
Section 12: Nomination Meeting
The annual nomination meeting shall be 'the clubs' meeting in November of each year and the election in the December meeting.
Section 13: Election of Officers
Officers shall be elected by show of hands by 'the clubs' membership. The new Executive Board officers shall be determined by a majority vote. The new Executive Board officers shall be announced at the December meeting, and take office on 01 January.
Section 14: President
The President shall preside over Executive Board meetings as well as all 'club' meetings and call all meetings to order.
After counseling with Executive Board members and having been given input from the general membership, determine the calendar of general meetings and events to take place including contests, clinics, lectures, etc., if any that will be presented at each meeting.
With the Executive Board members, the President shall review 'the clubs' bylaws annually.
Any additional responsibilities, such as chairing a committee, may be delegated to any Executive Board member or assigned to any general member/s by the President.
Section 15: Vice-President
In the absence of the president, the Vice-President shall preside over Executive Board meetings as well as all general meetings and call meetings to order.
Advise the president in determining the yearly calendar of general meetings and events to take place including contests, clinics, lectures, etc., if any that will be presented at each meeting.
The Vice-President shall act as Public Relations officer of 'the club' and is responsible for public affairs in the community. Such responsibility may be delegated to a 'club' member upon approval of all Executive Board members for a designated period of time, such as for a weekend Mall Show or Model Contest.
Section 16: Treasurer
Shall be responsible for maintaining a balanced budget of 'club' funds and reporting at least quarterly (preferably monthly) the status of 'club' funds to the general membership.
Shall be responsible for paying for the meeting room/location.
Keep an account of revenues and expenses and present to 'the club' president a monthly account of 'club' funds and a quarterly report to the general membership.
Section 17: Member at Large
The 'club's previous President is a member of the Executive Board and is to advise direct and counsel the new Executive Board, but does not have voting authority.
Section 18: Newsletter Editor / Web Master
The Editor/Web Master of 'the club' is responsible for the publication of 'the clubs' newsletter and computer on-line input of pertinent 'club' information on the web site at the direction of the Executive Board. Those persons shall be appointed by the President and is a member of the Executive Board to advise and counsel the Executive Board, but does not have voting authority. Note: the Web Master position will be established if the general membership votes to have this service.
Section 19: Contest Chairman
The Contest Chairman shall organize and oversee all contests sponsored by 'the club', delegate tasks to other general members, if applicable, and shall determine and publish contest judging criteria, modeler classification, and categories to be used for the year, with approval of Executive Board officers.
Advise the President in determining the yearly calendar of general meetings and events to take place including contests, clinics, lectures, etc., if any that will be presented at each meeting.
Section 20: General Meetings
'The club' monthly General meetings a year. These meetings will be scheduled for the [CLUB MEETING DATE]. General meetings are intended to inform 'the club' membership of 'club' status, upcoming events, and to hold contests, clinics, and lectures to enhance modeling skills and abilities of 'club' membership and develop friendship.
Section 21: Executive Board Meetings
Executive Board meetings are scheduled by the President and should be attended by all Executive Board members. These meetings should be held monthly but not less than once a quarter.
Executive Board meetings are intended to evaluate the status of 'the club' and plan/develop 'the clubs' activities and general meetings.
Section 22: General
'The club' funds are to be obtained through monthly membership dues, donations, fundraisers, raffle tickets and other lawful means. They are to be accounted for and used to the betterment of 'the club' under the direction of the Executive Board. No member of the Executive Board or general membership shall gain private profit of the funds.
Section 23: Expenditures
Any expenditure of $100.00 or more must be recommended by the Executive Board and approved by a majority vote of the membership at a general meeting.
Section 24: Reimbursement
Reimbursement to any person for materials, supplies, or reasonable services, must have the approval of the Executive Board and be accompanied with a receipt.
In the event of the dissolution of 'the club' for any reason, all current funds shall be used to resolve any debt or financial responsibilities of 'the club'. Any remaining funds shall be donated to a non-profit organization at the discretion of the current Executive Board and no member shall gain any funds as private profit.
Section 25: When Amendments can occur
Amendments to these bylaws shall take place at a general meeting at the discretion of the Executive Board.
Section 26: Adoption of Amendment/s
A unanimous vote of 'the club' members shall be required for adoption of any amendment/s.